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1. How can I pay for my permit?

Please note that payments for permits are taken by cash, check, or money order only. We do not accept credit cards.

2. How can I register vacant and abandoned properties?

Complete and submit the Vacant and Abandoned Property Registration (DOC).

3. Who do I contact for Zoning?

Zoning questions must be directed to Land Use Administrator, Stephanie McCormack, at 973-208-6119. Examples of zoning questions: zoning classifications for property, whether a lot is build-able, whether a construction project can be built without a variance, etc.

4. Who do I contact for septic systems and wells?

Contact the Health Department at 973-208-6121 or 973-208-6124.

5. How can I submit a complaint about my property?

Property complaints can go to Code Enforcement Officer Joe Macaluso at 973-208-6112.

6. What do I need to get inspected to sell my home?

There is no Certificate of Occupancy required. The fire marshal performs smoke detector inspections by calling 973-208-6114 for an appointment through the fire bureau. The Building Department does not do anything (inspections, certificates, etc.) for resale of a home. Letters stating no Certificate of Occupancy is required are available for $10. Block, Lot and Address must be provided.

7. How do I schedule an inspection?

Inspections are scheduled at 973-208-6110 or 973-208-6113. Have your block and lot ready when you call.

8. How do I get a permit approved?

Permits will be issued when all preliminary approvals have been met. These include zoning, engineering, and health department, if applicable. The State allows a 20 business day period for plan review of an application, once zoning and any other required preliminary approvals have been granted and an application is complete.

9. How much are general permits?

General roof and siding permits may be issued on the same day as application is made. Fee is between $25 and $35.

10. Why do I need a variance?

If an applicant is denied by the Zoning Officer for proposed construction, he or she must apply for a variance with the Board of Adjustment. Contact Stephanie McCormack at 973-208-6119. If an applicant knows in advance that they need a variance, he or she must apply for a building permit first, in order to be reviewed and denied by the Zoning Officer. Once the variance is issued and the Building Department receives a copy of the Resolution from the Board of Adjustment, the application for the permit may proceed, once the applicant provides complete building plans.

11. What do I do if I fail my inspection?

Inspectors leave stickers on the site after inspections. Red is a failure notice, a white sticker is an approval notice. If you fail your inspection, reschedule your inspection with the Building Department office at 973-208-6110 when you have made the necessary changes as required by the inspector.

12. What are the time constraints on my permit?

Construction must begin within one year of the date the permit was issued. If work is abandoned for more than six months, the permit may be considered expired and application for renewal must be filed, with additional fees. Please view the chart on General State Regulations for more information about permits, inspections, violations and penalties.

13. How do I obtain a Certificate of Occupancy and Certificate of Approval?

Certificates of Occupancy (CO) or Certificate of Approval (CA) are issued when all of the inspections are performed and passed. View the Certificate of Occupancy Requirements and Pre-final Construction Checklist.

Temporary Certificate of Occupancy

Temporary Certificates of Occupancy (TCO) are issued at the discretion of the Construction Official. All final inspections must be performed and inspectors must agree that the project is suitable for a TCO. The unfinished work must be listed on the TCO and the TCO will be issued with an expiration date. The applicant must complete the unfinished work and call for final inspections before the TCO expires. A TCO is generally issued with a time limit of no more than six months. It is illegal to use or occupy a structure without a valid CO or TCO.

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1. What is a Community Dispute Resolution Committee?

The Community Dispute Resolution Committee (CDRC) provides a means in which minor disputes at the municipal level can be resolved without having to go to Court. Disputing parties appear before a team of trained mediators who work with the parties to develop a solution to the problem.

2. What types of cases are referred to a CDRC?

The types of disputes that could be referred to a CDRC include:

• Bad checks
• Business/consumer complaints
• Destruction and simple theft
• Dog complaints
• Landlord/tenant disputes
• Neighborhood disputes
• Noise complaints
• Simple harassment
• Simple trespass

Resolving Disputes

Often these types of disputes are more effectively resolved through mediation rather than through a formal court proceeding.

3. How does the CDRC work?

Cases are referred to the CDRC by the Municipal Board Judge or Court Administrator. Parties are notified by mail to appear before the Committee.

Mediation Session

During the mediation session, each party is given the opportunity to present his/her side of the case. After the parties have presented their case, the panel attempts to encourage discussion between the two parties and guide them towards a mutually agreeable solution. CDRCs are "solution-oriented" and are not preoccupied with deciding facts, guilt, or innocence. The disputing parties are encouraged to frame a resolution they can both live with, and in doing so, become more likely to honor it.

If an agreement is reached, it will be put in writing by the Committee and signed by both parties.

4. What if we do not reach an agreement?

If the parties fail to reach an agreement, the case may be returned to the court for further proceedings. If a formal complaint has not yet been filed, either party may do so with the Court Administrator.

5. Who makes up the CDRC?

Citizens from the community volunteer to serve on the Committee. Committee members are approved by the Assignment Judge of the Superior Court and are trained in mediation techniques. The Committee forms a mediation team who works with the disputing parties to formulate a mutually agreeable solution. The mediators do not take sides or make judgements about "right" and "wrong". Rather, they help disputing parties discuss their needs and differences, and find areas of agreement.

6. What are the advantages of Community Dispute Resolution Committees?

• CDRCs provide a flexible and open forum that enables citizens to resolve minor problems without legal expenses and without the possibility of a conviction record.
• Each party is given the opportunity to tell his/her side of the story in an atmosphere that is less formal than a court proceeding.
• The mediation session is private and confidential. This helps preserve the goodwill and positive working relationships.
• CDRCs encourage local citizens to become involved in the justice system, thereby increasing their awareness and support.

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1. If I wish to simply pay a fine for parking and certain moving offenses, what do I do?

Read the reverse side of the Summons issued to you. You may pay for parking offenses and certain moving violations without the necessity of a Court appearance. Be sure to check the Court appearance date on the lower front of the Summons. Check the schedule of fines and penalties for the appropriate amount and make your check payable to the Jefferson Township Violations Bureau.

Payment

The Jefferson Municipal Court now accepts payment by Visa and Mastercard. Your check must reach the Violations Bureau prior to that date.

2. What do I do if I have received a Summons that requires my Court appearance and I wish to plead guilty at that time?

If your Summons is checked "Court Appearance Required" and you wish to plead guilty, you must:

• Appear on the date indicated on the Summons
• Make arrangements to appear on another date prior to the date indicated on the summons

Reason to Appear

You will be informed of your rights by the Judge in open Court. The reason that your appearance is required is usually because the fine or penalty must be set by the Municipal Judge.

3. If I have received a Summons and I wish to contest the allegations made in the Summons, how should I proceed?

You must contact the Violations Bureau by phone or in writing before the date that appears on the Summons simply indicating that you wish to contest the Summons and enter a plea of not guilty. The Violations Bureau will set a new Court date for you to appear at that time. Certain infractions may result in the suspension of drivers privileges or a jail term. You will be advised of your rights to an attorney at your first appearance.

4. If I have been charged with a criminal offense, such as a disorderly persons offense, petty disorderly persons offense or a violation of a Township Ordinance, what must I do?

If you are charged with a criminal or quasi criminal matter you must appear on the date indicated in the summons. At that time you will be informed of your rights in the Municipal Court. You may wish an opportunity to seek the advice of an attorney or if you are financially disadvantaged, you may qualify for an attorney to be assigned. In any case, you will be directed by the Municipal Judge as to the next step.

5. If I plead guilty or I am found guilty of any offense (traffic or criminal) and I am not satisfied with the judgment of the Judge finding me guilty or the sentence that he imposed, what can I do?

Any person who is dissatisfied with the finding made by the Court or the sentence that is imposed has the right to appeal to the Superior Court of New Jersey, Law Division. He or she will receive a "Trial De Novo" before a Superior Court Judge based upon the transcript of the hearing had at the Municipal Court level. You must arrange for the cost of the transcript by placing a deposit with the Court and file the appropriate forms provided by the Municipal Violations Bureau. You must accomplish the filing of your appear within twenty days of the date of your conviction and/or sentence in the Municipal Court.

6. What If I plead guilty or I am found guilty and I don’t have the funds to pay the fine?

You are expected to pay all fines when they are imposed. If the Court finds after inquiry that you do not have the appropriate funds to satisfy the fines and/or costs an Order may be entered requiring payment of at least one half of the fine and costs and a satisfactory payment schedule of weekly payments not to exceed sixty days. The Jefferson Municipal Court now accepts payment by Visa and Mastercard.

7. What if I fail to appear, fail to notify the Court of a new address, fail to pay a fine or costs or otherwise fail to follow the direction in the Summons, by the Court Staff or the Municipal Judge?

If you fail to comply with a Court directive, the Municipal Court may order a Bench Warrant for your arrest, suspend your driver and registration privileges and impose additional sanctions for your noncompliance.

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1. Can I apply for a New Jersey Firearms ID Card or permit to purchase a handgun if I am not a US citizen?

Yes. If you are not a citizen of the United States, you may still apply for an ID card or permit to purchase a handgun.

2. Can I apply for a NJ Firearms ID Card or Permit to purchase a handgun if I live out of state?

If you live outside of New Jersey and want a Firearms ID card, you may apply at your closest New Jersey State Police barracks. You may not apply for a permit to purchase a handgun in New Jersey. If you have dual-residence, refer to where you pay income tax and/or vote as your home state.

3. Can I borrow a gun?

In New Jersey, you may borrow a gun for hunting from the owner of that weapon for a period of no more than eight consecutive hours in a twenty-four hour period; however, you must not be restricted by any of the requirements that would prohibit you from purchasing a weapon yourself, and the weapon's owner must remain in close proximity to you and the weapon at all times.

4. Can I get a permit to carry a weapon?

If you reside in New Jersey, you must apply to the municipal police department where you reside. If the municipality where you reside is serviced by the New Jersey State Police, you must apply at the barracks which covers your municipality. Out of state residents must apply to the New Jersey Police barracks nearest to their geographic location. Armored car employees must apply to the New Jersey State Police, regardless of where they reside. New Jersey does not have laws which allow individuals with valid carry permits from other states to carry a handgun in New Jersey.

5. Can I purchase a weapon outside of New Jersey?

You may not purchase any weapons from any person or shop outside of New Jersey. If you desire a weapon for sale out of state, that weapon would have to be transferred or sold to a federally licensed dealer in New Jersey for you to then purchase from them.

6. If I inherit a firearm, what must I do?

Pursuant to N.J.S.A. 2C:58-3j, a firearm purchaser identification card and/or handgun purchase permit shall not be required for the passing of a firearm upon the death of another thereof to his/her heir or legatee, whether the same be by testamentary bequest or by the laws of intestacy. The person who shall so receive, or acquire said firearm shall, however, be subject to all other provisions of this chapter. 

If the heir or legatee of such firearm does not qualify to possess or carry it, he may retain ownership of the firearm for the purpose of sale for a period not exceeding 180 days, or for such further limited period as may be approved by the chief law enforcement officer of the municipality in which the heir or legatee resides or the superintendent, provided that such firearm is in the custody of the chief law enforcement officer of the municipality or the superintendent during such period.

7. What are the laws regarding assault weapons?

Assault weapons, as defined in N.J.S.A. 2C:39-1w, are prohibited in New Jersey at all times. You must apply to your County Prosecutor’s Office for a permit to obtain assault weapons. For more information on what an assault weapon is, you may call or email the firearms investigator, check the New Jersey State Police website, or review the aforementioned statute available online.

8. What are the laws regarding high capacity magazines?

High-capacity magazines are illegal unless there is a permanent block welded or similar to comply with the law. High-capacity is a magazine that holds 16 or more rounds.

9. What are the requirements to apply for all applicants?

N.J.S.A. 2C:58-3: Purchase of Firearms

• A Permit to Purchase a Handgun: No person shall sell, give, transfer, assign or otherwise dispose of, nor receive, purchase or otherwise acquire a handgun unless the purchaser, assignee, donee, receiver or holder is licensed as a dealer under this chapter or has first secured a permit to purchase a handgun as provided by this section.
• Firearms purchaser identification card. No person shall sell, give, transfer, assign or otherwise dispose of nor receive, purchase or otherwise acquire an antique cannon or a rifle or shotgun, other than an antique rifle or shotgun, unless the purchaser, assignee, donee, receiver or holder is licensed as a dealer under this chapter or possesses a valid firearms purchaser identification card, and first exhibits said card to the seller, donor, transferor or assignor, and unless the purchaser, assignee, donee, receiver or holder signs a written certification, on a form prescribed by the superintendent, which shall indicate that he presently complies with the requirements of subsection c. of this section and shall contain his name, address and firearms purchaser identification card number or dealer's registration number. The said certification shall be retained by the seller, as provided in paragraph (4) of subsection a. of N.J.S.A. 2C:58-2, or, in the case of a person who is not a dealer, it may be filed with the chief of police of the municipality in which he resides or with the superintendent.
• Who may obtain. No person of good character and good repute in the community in which he lives, and who is not subject to any of the disabilities set forth in this section or other sections of this chapter, shall be denied a permit to purchase a handgun or a firearms purchaser identification card, except as hereinafter set forth. No handgun purchase permit or firearms purchaser identification card shall be issued:
  • To any person who has been convicted of any crime, or a disorderly persons offense involving an act of domestic violence as defined in section 3 of P.L.1991, c.261 (C. 2C:25-19), whether or not armed with or possessing a weapon at the time of such offense;
  • To any drug dependent person as defined in section 2 of P.L.1970, c.226 (C. 24:21-2), to any person who is confined for a mental disorder to a hospital, mental institution or sanitarium, or to any person who is presently an habitual drunkard;
  • To any person who suffers from a physical defect or disease which would make it unsafe for him to handle firearms, to any person who has ever been confined for a mental disorder, or to any alcoholic unless any of the foregoing persons produces a certificate of a medical doctor or psychiatrist licensed in New Jersey, or other satisfactory proof, that he is no longer suffering from that particular disability in such a manner that would interfere with or handicap him in the handling of firearms; to any person who knowingly falsifies any information on the application form for a handgun purchase permit or firearms purchaser identification card;
  • To any person under the age of 18 years for a firearms purchaser identification card and to any person under the age of 21 years for a permit to purchase a handgun;
  • To any person where the issuance would not be in the interest of the public health, safety or welfare;
  • To any person who is subject to a restraining order issued pursuant to the "Prevention of Domestic Violence Act of 1991," P.L.1991, c.261 (C. 2C:25-17, et seq.) prohibiting the person from possessing any firearm;
  • To any person who as a juvenile was adjudicated delinquent for an offense which, if committed by an adult, would constitute a crime and the offense involved the unlawful use or possession of a weapon, explosive or destructive device or is enumerated in subsection d. of section 2 of P.L.1997, c.117 (C. 2C:43-7.2); or
  • To any person whose firearm is seized pursuant to the "Prevention of Domestic Violence Act of 1991," P.L.1991, c.261 (C. 2C:25-17, et seq.) and whose firearm has not been returned.

10. What are the requirements to purchase a handgun?

Persons wanting to purchase a handgun (including BB gun) or handgun frame must apply for a Permit to Purchase a Handgun and must be 21 years old.

11. What are the requirements to purchase a rifle?

Persons wanting to purchase rifles (including black powder, BB and pellet) and shotguns must show a valid Firearms Purchaser Identification card plus one additional form of photo identification and complete a Certificate of Eligibility. The information contained on the Firearms Purchaser Identification card must match the identification of the transferor. A Certificate of Eligibility can be obtained at any licensed firearms dealer, or the NJSP website.

12. Where can I purchase a weapon?

You may purchase weapons at any federally or state licensed gun shop within New Jersey or any private citizen.

13. What are FARS Recommended Reasons for Denial?

FARS Recommendations for Denial

No handgun purchase permit or firearms purchaser identification card shall be issued if any of the following apply to you:

1.    To any person who has been convicted of any crime, or a disorderly persons offense involving an act of domestic violence. Deny for any DV Conviction.

2.    Deny if CONVICTED of a Felony (1st-4th degree crime) or out of state equivalent, which is any CONVICTION that could have resulted in a sentence of more than 6 months in jail (This may include misdemeanors). 

3.    Any drug dependent person as defined in section 2 of P.L.1970, c.226 (C.24:21-2), to any person who was confined for a mental disorder to a hospital, mental institution or sanitarium, or to any person who is presently a habitual drunkard.

4.    To any person who suffers from a physical defect or disease which would make it unsafe for that person to handle firearms, to any person who has ever been confined for a mental disorder, or to any alcoholic unless any of the foregoing persons produces a certificate of a medical doctor or psychiatrist licensed in New Jersey, or other satisfactory proof, that he/she is no longer suffering from that particular disability in a manner that would interfere with or handicap him/her in the handling of firearms; 

5.    To any person who knowingly falsifies any information on the application form for a handgun purchase permit or firearms purchaser identification card; 

6.    To any person under the age of 18 years for a firearms purchaser identification card and to any person under the age of 21 years for a permit to purchase a handgun.

7.    To any person where the issuance would not be in the interest of the public health, safety or welfare.

8.    To any person who is subject to a restraining order issued pursuant to the "Prevention of Domestic Violence Act of 1991," P.L.1991, c.261 (C.2C:25-17, et seq.) prohibiting the person from possessing any firearm.

9.    To any person who, as a juvenile, was adjudicated delinquent for an offense which, if committed by an adult, would constitute a crime and the offense involved the unlawful use or possession of a weapon, explosive or destructive device or is enumerated in subsection d. of section 2 of P.L.1997, c.117 (C.2C:43-7.2).

10.  To any person whose firearm is seized pursuant to the "Prevention of Domestic Violence Act of 1991," P.L.1991, c.261 (C.2C:25-17, et seq.) and whose firearm has not been returned.

11.  To any person who is subject to a court order prohibiting the custody, control, ownership, purchase, possession, or receipt of a firearm or ammunition issued pursuant to the "Extreme Risk Protective Order Act of 2018," P.L.2018, c.35 (C.2C:58-20, et al.). 

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1. What is the Dial-a-Ride ADA policy?

The Americans with Disabilities Act (ADA) passed in 1990 excludes discrimination against employment opportunities and services provided. Reasonable accommodations (without creating hardship or directly threaten work place safety) are to be made when an applicant or employee is qualified and interested in a position. Transportation, publicly accessible facilities, state and local government programs and services, and employment are some of the things affected and covered under the ADA.

Jefferson Township Dial-a-Ride Commitment & Compliance

Jefferson Township Dial-A-Ride is committed to protect and assure that citizens covered under the ADA are not denied transportation benefits or other services due to their disability. All levels of managerial status and employees have equal division of responsibility in complying with the ADA. Jefferson Township Dial-A-Ride possesses the accountability of this commitment and fully supports the ADA and their requirements. The Jefferson Township Dial-A-Ride along with Grace Rhinesmith, Director of Recreation, takes complaints seriously and will investigate any and all complaints made in a reasonable amount of time to ensure satisfactory service and fairness.

2. How do I file an ADA complaint?

An Americans with Disabilities Act (ADA) complaint of discrimination can be made to the Jefferson Township Dial-A-Ride. Jefferson Township Dial-A-Ride can be contacted by calling the Dial-A-Ride office at 973-208-6123, calling Grace Rhinesmith, Director of Recreation at 973-663-8404, ext. 2, emailing Grace Rhinesmith the complaint form or using the address:
81 Weldon Road
Lake Hopatcong, NJ, 07489

3. What accommodations may I request if I cannot prepare my own ADA complaint because of my disabilities?

Accommodations are available through the Department of Justice. Video calls for those who communicate via sign language (or otherwise) are conveniently accessible by contacting the Americans with Disabilities Act (ADA) Information Line at 800-514-0301 (voice) and 800-514-0383 (TTY). Scheduling an appointment is necessary and may take two weeks or more for the Department Staff to contact you.

All other phone calls can be made to Grace Rhinesmith, Director of Recreation, at 973-663-8404, ext. 2 or Jefferson Township Dial-A-Ride at 973-208-6123.

4. Who does my complaint of discrimination go to?

Americans with Disabilities Act (ADA) complaints of discrimination are directed to Grace Rhinesmith (Director of Recreation), Mayor Eric Wilsusen, and Business Administration (to be contacted by phone at 973-208-6102). All complaints are to be considered so long as it is 180 days from the date of the potential discrimination. Jefferson Township Dial-A-Ride's goal is to respond to any and all complaints in a timely manner and provide appropriate assistance to the public. Jefferson Township Dial-A-Ride asks that complainants leave their contact information so their dissatisfaction can be followed up with.

Investigation

Jefferson Township Dial-A-Ride intends to complete cases within 90 days of the date received so long as further investigation is not necessary. Delay in resolution may occur if the complainant does not provide efficient or any contact information. Upon completion of the complaint, the complainant will obtain a notice of finding via which ever contact is preferred and or given. If no form of contact is given, the results of the investigation will be held for three years or more. To check the status of a complaint, the Jefferson Township Dial-A-Ride can be contacted at any time during business hours to follow up with the complainant.

5. How do I file a complaint directly to the Department of Justice?

To file a complaint directly with the Department of Justice, contact:
Unites States Department of Justice
950 Pennsylvania Avenue, NW
Civil Rights Division
Disability Rights Section- 1425 NYAV
Washington, D.C. 20530
Fax: 202-307-1197
Americans with Disabilities Act (ADA) Website
Para encontrar el formulario de quejas de ADA en español, use el siguiente enlace

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1. Where can I get an application for a Permanent Disabled Parking Placard?

Permanent Disabled Parking Placards are issued by the New Jersey Motor Vehicle Commission (NJ MCV). To obtain one, you need to bring a completed application (2 pages) into any local Motor Vehicle Office. The application is available on the NJ MCV website, or, for the convenience of our residents, we have placed a link to the permanent disabled parking placard application (PDF) on our website. There is no fee to obtain a permanent disabled parking placard and ID card, and they are issued by motor vehicle while you wait; however, if your application is not completed properly, issuance of your placard may be delayed until you supply whatever information NJ MCV tells you is needed to make your application complete.

2. Where can I get an application for a Temporary disabled parking placard?

Applications for temporary disabled parking placards are available only from the Chief of Police. You can obtain such application from any police chief's office in the state of New Jersey; however, when applying for the placard, the completed application and a check or money order for $4 (no cash, no exceptions) must be brought to the police chief's office in the town where you reside. In addition, despite what you might be told, even by a NJ MVC employee, local Motor Vehicle Offices do not have the applications necessary to obtain a temporary disabled parking permit. 

While they will give you an application, it will always be for a permanent placard, and if you bring it in to the police department to obtain a temporary disabled parking placard, your request will be denied and you will have to complete the proper application as described above (which includes going back to your doctor to have him complete his section of the application). Applications are available 24/7 at our Police Communications window, or you may call 973-208-6151 or emailing the Police and ask to have one mailed or emailed to you.

3. How do I obtain a Temporary disabled parking placard?

You need to complete the proper application and also have it completed by your doctor. Bring the completed application, along with your check or money order for $4 (payable to "NJ Motor Vehicle Commission," or "NJ MVC") (no cash, no exceptions) to police headquarters. If you want to wait for your temporary disabled permit to be issued, you must call first 973-208-6151) to be sure the Chief's Administrative Assistant will be present when you arrive. Otherwise, you may drop off your application and check (write your phone number on top of the application) and you will be contacted when your placard is ready. You can get further information at the Disabled Parking Permit page.

4. How do I obtain a permanent disabled parking placard?

Permanent disabled parking placards are not issued by the Chief's Office. They are issued solely through the New Jersey Motor Vehicle Commission. You must bring your completed application, a prescription from your doctor, and your driver's license into any New Jersey Motor Vehicle Commission Office, and your Permanent Disabled Parking Placard and Disabled Person ID Card will be issued while you wait, provided your application is completed properly.

5. Why are some disabled parking placards blue and some red?

The red placards are temporary and have a placard number beginning with "T." The blue placards are permanent and have a placard number beginning with "P." When displaying the blue placard, you must also be in possession of the Disabled Person Identification Card if asked by a police officer seeking to verify you are the legal owner of the placard.

Using Someone Else's Placard

It is illegal to use another person's placard, and a police officer can verify who the placard belongs to by looking up the number at the bottom of the placard. If you use a placard that does not belong to you, not only will you receive a summons for parking in a disabled parking space without authorization, but the actual placard owner may lose their privilege to possess and use the placard.

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1. I need a letter of good conduct, how can I get that?

Letters of good conduct are requested for a variety of reasons, the most frequent of which are going to school abroad, traveling abroad, or a new job. To obtain one, you must submit your request in writing and must contain the following:

• Your full name and any aliases
• Your current address and how long you have lived there
• Any past Jefferson Township addresses and how long you lived there
• Your date of birth
• Social security number
• The date you need the letter by

Submitting a Request

Your request may either be:

• Mailed to "Office of the Chief of Police, Jefferson Township Police Department
  1033 Weldon Road
  Lake Hopatcong, NJ 07849
• Emailed to the Office of the Chief of Police
• Faxed to 973-697-8702
• Hand delivered to police headquarters

It is important that you check with the organization requiring the letter of good conduct, as in some cases, the letter must be dated no more than a certain amount of time from the date of travel.

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1. Are accident reports considered public information?

Yes. Because you are required by law to make a report of a motor vehicle accident, a New Jersey Crash report is considered public information. Some fatal accident reports can be considered criminal investigatory reports.

2. Is a victim of identity theft entitled to a copy of the investigation report?

Yes. Under N.J.S.A. 2C:21-176, law enforcement agencies are required to provide a copy of the report to identity theft victims.

3. Is arrest or crime information considered public information?

Yes. Where a crime has been reported but no arrest yet made, information as to the type of crime, time, location and type of weapon, if any.

Helpful Information

• If an arrest has been made for any crime information as to the name, address and age of any victims, unless there has not been sufficient opportunity for notification of next of kin of any victims of injury and/or death to any such victim or where the release of the names of any victim would be contrary to existing law or court rule. In deciding on the release of information as to the identity of a victim, the safety of the victim and the victim's family, and the integrity of any ongoing investigation, shall be considered
• Information as to the defendant's name, age, residence, occupation, marital status and similar background information and the identity of the complaining party, unless the release of such information is contrary to existing law or court rule
• Information as to the identity of the investigating and arresting personnel and agency and the length of the investigation
• Information of the circumstances immediately surrounding the arrest, including but not limited to the time and place of the arrest, resistance, if any, pursuit, possession and nature and use of weapons and ammunition by the suspect and by the police
• Information as to circumstances surrounding bail, whether it was posted and amount thereof

When it shall appear that the information requested or to be examined will jeopardize the safety of any person or jeopardize any investigation in progress or may be otherwise inappropriate to release, such information may be withheld. This section is intended to be narrowly construed to prevent disclosure of information which would be truly harmful to a bona fide law enforcement purpose or public safety if released.

4. Can I do a check on my friend, neighbor or relative?

No. State law governs the dissemination of criminal history record information compiled and maintained by the Division of State Police. New Jersey's Open Public Records Act (OPRA), N.J.S.A. 47:1A-1, et seq. exempts criminal history record information from the category of records automatically available to the public. Only a federal or state statute, rule, regulation, administrative code or executive order could mandate release of criminal history record information to you. Criminal history record information may only be accessed by an authorized individual or agency for an authorized purpose

5. Can I do a record check on a prospective employee (babysitter, gardener)?

Yes. N.J.A.C. 13:59-1.2(a)2 authorizes the dissemination of criminal history record information to a person or non-governmental entity of this State for the purpose of employment.

6. My previous employer did a record check; is it necessary to have another done for a new job?

Yes. Since the results of a record check are dated and may have changed since your last background check, your new employer may require a new check be conducted. This, of course, is at the discretion of your new employer.

7. Can an attorney or private detective do a background check?

Yes. N.J.A.C. 13:59-1.2(a)3 authorizes attorneys licensed by the state of New Jersey to obtain criminal history record information for any contested matters docketed in any State or Federal courts or administrative agencies of this state.

8. How do I submit a request?

Yes. N.J.A.C. 13:59-1.2(a)4 authorizes private detectives licensed by the Division of State Police pursuant to N.J.S.A. 45:19-8, et seq, for purposes of obtaining information in furtherance of the performance of their statutorily authorized functions, as specifically enumerated by N.J.S.A. 45:19-9(a)1 to 9.

Requests may be submitted utilizing the SBI 212B Form.

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1. What is the basis for my assessment?

In order for an assessment to be deemed excessive or discriminatory, a taxpayer must prove an assessment does not fairly represent one of the two standards:

• Following a revaluation, all assessments must represent 100% of true market value as of the previous October 1. The October 1 pre-tax date is called the annual "assessment date". All evidence submitted in a tax appeal must be on or near the assessment date, especially property sales used as comparables.
• The other standard is the "common level" or common level range established in your municipality. To explain the common level range you must consider what happens following a revaluation or reassessment. Once a revaluation or reassessment is completed, external factors such as inflation, appreciation, and depreciation may cause values to increase or decrease at varying rates.

Factors

Other factors such as physical deterioration may contribute to changes in property values. Obviously, if assessments are not adjusted annually, a deviation from 100% of true market value will occur.

Fiscal Year Sales Survey

The State Division of Taxation annually conducts a fiscal year sales survey, investigating most property transfers that occur in your community, with your local assessor assisting. Every sale is compared individually to every assessment to determine an average level of assessment in a municipality. An average ratio is developed from a sampling of property sales to represent the assessment level in your community. In any year, except the year a revaluation or reassessment is implemented, the common level of assessment is the average ratio of the district in which your property is situated and is used by the Tax Board to determine the fairness of your assessment. The sales ratios are reviewed inter and intra for each municipality.

2. How do I know if my assessment is fair?

The New Jersey Legislation adopted a formula known as Chapter 123 in 1973 to test the fairness of an assessment. Once the Tax Board has determined the true market value of a property during an appeal, they are required to automatically compare the true market value to the assessment. If the ratio of the assessment to the true value exceeds the average ratio by 15%, then the assessment is automatically reduced to the common level. However, if the assessment falls within this common level range, no adjustment will be made. If the assessment to true value ratio falls below the common level, the Tax Board is obligated to increase the assessment to the common level.

Evidence

This test assumes the taxpayer will supply sufficient evidence to the Tax Board so they may determine the true market value of the property subject to the appeal. You should inquire into your district’s average ratio before filing a tax appeal. This ratio changes annually on October 1, for use in the subsequent tax year.

3. What is a tax appeal hearing and who will hear my appeal?

Once you have filed your tax appeal, a hearing before the Morris County Tax Board is scheduled. The Morris County Board consists of 3 members appointed by the governor. The Tax Board Commissioners are appointed primarily to hear disputes involving assessments. The municipality is the opposing party and will be represented by the municipal attorney. The assessor and/or an appraiser may appear at your hearing as an expert witness for the municipality.

4. Is a hearing always necessary?

A hearing is always necessary. If the assessor, municipal attorney, and the taxpayer agree to a settlement or the issues are otherwise resolved, it may not be necessary for you to attend your hearing, particularly if a settlement stipulation form is submitted to the Tax Board for their approval.

5. When are the tax appeal hearings held?

Tax appeal hearings are generally held after the April 1 annual deadline May 1 in the year of a Reassessment or Revaluation. Adjournments are generally denied. It is suggested that you make every attempt to attend your hearing. If you miss your hearing and have not received a written notice postponing your case, you may assume the case has been dismissed. If you do not attend your hearing, your case will be dismissed "for lack of prosecution."

6. What is good evidence to convince the Tax Board to reconsider an assessment?

You cannot appeal the taxes on your property since the taxes are the result of the local budget process. You must pay the collector all taxes and municipal charges up to and including the first quarter of the tax year. Remember, the burden is on you, the appellant, to prove your assessment is unreasonable, excessive, or discriminatory. It is necessary for you to prove at the onset that your assessment is in error. It is also necessary for you to suggest a more appropriate value.

Credible Evidence

The taxpayer must be persuasive and present credible evidence. Credible evidence is evidence supported by fact, not assumptions or beliefs. Photographs of both the subject property (the property subject to the appeal) and comparables are useful in illustrating your argument. Factual evidence concerning special circumstances is necessary. For example, if the property cannot be further developed for some reason, evidence must be provided.

Comparable Sales

The most credible evidence is recent comparable sales of other properties of a similar type in your neighborhood. Remember, if you are going to discuss comparable sales, not less than three comparable sales shall be submitted to the Assessor, Clerk, and County Tax Board, not less than one week prior to the hearing if not included with the petition of appeal. Sales of all properties (SR-1A's) are available for your review at the County Tax Board.

Characteristics in Comparable Sales

Comparable means most of the characteristics of your property and the neighboring sale are similar. You should be knowledgeable of the conditions of the sales you cite including financing and be able to give a full description of the properties. Some of the characteristics making your property comparable are:

• Proximity to your property
• Recent sale price
• The same zoning use (e.g. duplex in a duplex zone)
• Similar age and style of structure
• Similar lot size or acreage
• Similar square footage of living area measured from the exterior

7. If the property was recently purchased, how is this purchase considered?

An assessment is an opinion of value. Uniformity of treatment dictates minor adjustments not be made simply due to a recent sales price. For various other reasons the subject’s sales price may not necessarily be either conclusive evidence of the property’s true market value, or binding upon the Tax Board. An examination of the circumstances surrounding a sale is always important.

8. Will the appeal be private?

No. All meetings of the Board of Taxation are public meetings.

9. Are there special rules for commercial properties?

Yes. Owners of rental income properties must supply an income statement at the time of filing on special forms provided by the Tax Board. Since the income generated by a property has a direct bearing on the owner’s ability to market the property, and therefore its value, this evidence may be useful in arguing both sides of an appeal.

10. Who is an expert witness?

Besides your municipal assessor, anyone whose occupation is a real estate appraiser, and whose designation as such is from a legitimate association of professionals, is considered an expert. The municipal attorney at the hearing may challenge an expert’s qualifications.

In addition, if you intend to rely on expert testimony at your hearing, you must supply one copy of an appraisal report to the assessor, and one copy to every member of the County Tax Board and Tax Administrator at least 7 days in advance of the scheduled hearing. The appraiser who completed the report must be available at the hearing to give testimony and to afford the municipality and Tax Board an opportunity to cross-examine the witness.

11. May I further appeal the judgment of the Tax Board if I am still dissatisfied?

If you are dissatisfied with the judgment rendered by the Tax Board, you will have 45 days from the date your judgment was mailed to file a further appeal with the Tax Court of New Jersey. If your property is assessed for more than $1,000,000, you may file directly with the Tax Court by April 1st annually.